Tuesday, January 28, 2014

Emerson Master HOA Notes 1/27/14 (and 2014 Calendar)

(Updated Calendar Dates on 6/15/14)

From the Emerson Board Meeting on 1/27/14:
  • Removal of walking paths near schools
  • Financial issues - HOA debt restructured, reduced
  • Significant costs at community events (RSVP no-shows, lack of volunteers)
  • Security cameras
  • Clubhouse renovation survey results
  • Miscellaneous Items
  • 2014 Emerson HOA Event Calendar

  1. Removal of walking path near schools
    1. The Board voted in November to remove a walking path near the schools because of safety issues
    2. Studying removal of second path
  2. HOA debt reduced
    1. HOA transferred back two stormwater management parcels to Developer (needed in order to develop adjacent commercial lots)
    2. In exchange, Developer reduced debt (loan) principal, interest rate, and extended balloon term by 2 years
    3. Finance committee meets in Clubhouse
      1. March 10 (6:30-7:30 pm) - walkthrough of budget
      2. March 31 (6:30-7:30 pm) - consideration of possible changes 
  3. Cost of community events
    1. No-shows who have RSVPed causes HOA to over-provision food, supplies (e.g., Holiday Open House gifts for kids), and staffing
    2. Also, due to lack of volunteers must hire staff
    3. Considering ways to reduce these costs
  4. Security cameras
    1. Cameras being investigated by Safety Committee to deter crime 
    2. Also looking to set up new communications channels (e.g., text and Twitter) to help spread info quickly
    3. On-site security force has helped
    4. Please report any suspicious activity or incidents to police immediately
  5. Clubhouse renovation survey - 312 responses
    1. Top request is for a gym (74%)
    2. Second highest is for fitness/dance classes (68%)
    3. Other interests in senior events, movie nights, arts & crafts for kids
    4. Many want expansion (larger Clubhouse) but very expensive
    5. At very early stage, just surveying possibilities
  6. Miscellaneous:
    1. HOA in process of getting bids to repair all playgrounds
    2. Request to look at fencing stormwater ponds, but not required by County. Very expensive (would require new fees).
    3. Wincopia Farms: new tunnel to school would not affect Emerson patterns
    4. Delinquency rates of HOA fees are greatly improved
    5. New Emerson map completed, copy on display in Clubhouse
    6. Howard County Exec Ken Ulman having public feedback sessions for 2015 budget; initial session had requests for bike paths and bike lanes, and specific neighborhood requests
    7. Maryland Legislature has two bills in consideration that would make owners versus HOAs responsible for pit bull bites on HOA property
    8. Minor repairs approved for pool
    9. Looking at whether bylaws allow for electronic voting and proxies - solve quorum problem for HOA Annual Meetings

(as of 6/16/14 - please check Emerson web site for changes)

January 27, 2014 – Board Meeting
March 24, 2014 – Board Meeting
May 28, 2014 – (changed because of Memorial
Day- Wednesday)
July 28, 2014 – Board Meeting
September 23, 2014 – Board Meeting
November 24, 2014 – Annual Meeting 
Safety Committee – January 14th, April 8th, July 8th, October 14th
Activities Committee – TBD
Nominations Committee – Nov TBD
Finance Committee – March 10th, March 31st, April 28thJune 23rdAugust 25thOctober 27th
Clean-Up Day – Saturday, April 5, 2014
Egg Hunt Saturday – Saturday, April 19, 2014
Emerson Yard Sale – Saturday, May 3, 2014
Pool/Picnic Party – Saturday, June 14, 2014
Movie Night – Friday, July 18, 2014
National Night Out - Tuesday, August 5, 2014
Movie Night – Friday, August 15, 2014
Children’s Fall Costume Event – Saturday, October 25, 2014 (rain date 10/26)
Holiday Open House – Saturday, December 6, 2014

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