2025 Autumn Walk HOA Annual Meeting: Tue 12/9/25

 The 2025 Autumn Walk HOA Annual Meeting will be held on Tuesday, December 9, 2025 via Zoom (call details coming later).

The primary business will be Elections for one (1) vacant position on the Board, and adoption of the FY26 Budget, but there will also be a Resident Forum for you to ask questions.

• Elections
• Nomination forms have been mailed to each household, and will also be sent via email for your convenience.
• Nomination Forms are due to AWHOA's Management Team by Wed. 11/19/25 via mail or TownSq (use the "Requests" feature). Nominations can also be taken on the floor during the meeting.
• Candidate forms received by the deadline will be mailed to each household along with the draft budget and the meeting Zoom login details.
• Budget
• The draft FY26 Budget (effective 1/1/26) has been posted to TownSq and will also be mailed to all owners.
• 2024 Minutes
• The Draft 2024 Annual Meeting Minutes will also be adopted, also posted here on this site.
• http://www.autumnwalk.com/2025/07/minutes-2024-autumn-walk-hoa-annual.html#more

Proxy forms will also be included. 25% participation (12 of 45 households) is needed to reach quorum.

Minutes: 2024 Autumn Walk HOA Annual Meeting

 

2024 Autumn Walk HOA Annual Meeting 

Date: November 19, 2024

Location: Via Zoom

Attendees:

1.     Board & Management Team:

a.     Dharmesh Patel (President), 9811

b.     Fred Leong (Vice President, Communications), 9854

c.      Allie Stegner (Member-at-Large), 9832

d.     April Day, Community Manager, Community Association Services, Inc. (CAS)

2.     Residents

a.     Attending (1): Oge & Lota (9806)

b.     Proxies (9): 9804, 9808, 9814, 9819, 9848, 9849, 9852, 9853, 9866

 

Agenda:

·       2023 Minutes

·       Report on Past Year

·       Landscaping, Reserve Study

·       Discussion

·       Resident’s Forum

·       Elections

·       Budget, Fees

 

2023 Autumn Walk HOA Minutes

The Minutes from the 2023 Autumn Walk HOA (AWHOA) Annual Meeting and Elections are below.

The key results are: 

1. The Board voted to adopt the proposed budget with a $10/month increase that both gets us out of operational deficit, and funds the large mandatory increase in Reserve requirements after the new Reserve Study in 2023 doubled the expected replacement cost of the retaining wall at the end of the street.
2. If you pay through your bank you must change the payment amount. Auto-debit through CAS will withdraw the correct amount. New coupon books for those who pay by check are expected in late December.
3. The Board and CAS Management will look into the cost of a forensic engineering analysis of this retaining wall since it dominates our Reserve requirements and the projected expense more than doubled.
4. Dharmesh Patel was re-elected to the Board, with his term expiring in 2026.
5.  Fred will update the Contact information on the web site sent to him by April of CAS Management, to ensure everyone knows how to set up payments, especially with the increase.

2023 Autumn Walk HOA Annual Meeting 

Date: November 13, 2023

Location: Via Zoom

Attendees:

1.     Board & Management Team:

a.     Dharmesh Patel (President), 9811

b.     Fred Leong (Vice President, Communications), 9854

c.      Allie Stegner (Member-at-Large), 9832

d.     April Day, Community Manager, Community Association Services, Inc. (CAS)

2.     Residents

a.     Attending (2): Oge (9806), AJ (9838); partway through meeting Issy (9809)

b.     Proxies (12): 9804, 9810, 9814, 9819, 9838, 9843, 9846, 9848, 9851, 9852, 9853, 9860

Agenda:

·       2022 Minutes

·       Report on Past Year

·       Landscaping, Reserve Study

·       Discussion

·       Resident’s Forum

·       Elections

·       Budget, Fees

 

2023 Meeting Notes:

2021 Autumn Walk HOA Annual Meeting

The 2021 Autumn Walk HOA Annual Meeting was held on Tuesday, November 2, 2021 as a virtual (videoconferencing) meeting.

Attendance:

• Board of Directors: Dharmesh Patel (9811), Allie Stegner (9832), Fred Leong (9854)
• AJ (9838), Mike (9853)
• Proxies (11): 9808, 9810, 8914, 9815, 9823, 9825, 9838, 9840, 9843, 9852, 9860 [Dharmesh will send to CAS]
• Management: April Day, Community Association Services (CAS)

Agenda:

• Approval of 2020 Minutes
• Report on past year
• Landscaping
• FY22 Budget
• Elections

Meeting Notes:

1. Meeting was called to order by Dharmesh at 6:05 PM
1. Quorum was achieved (12 houses needed, Dharmesh will send proxies to CAS)
2. 2021 Annual Meeting minutes (written by Allie)
1. Approved 2020 Minutes 3-0 [Dharmesh motion, Allie second]
3. Report on past year
1. No events in 2020 due to pandemic
2. Ice Cream Social in August 2021
3. Halloween Parade on Oct. 31 (Allie reported most residents and children in attendance of any previous event)
4. Landscaping
1. Discussion of what has been done, what the contract calls for, and what needs to be corrected
2. Fall mulching and aerating with overseeding completed
3. However, Fred asked:

2020 Autumn Walk HOA Annual Meeting

 2020 AutumnWalk HOA Annual Meeting 11-16-2020

Attendance:

• Present: Dharmesh (9811), Allie (9832), Mike (9853), AJ (9838)
• Proxies:
• Management: April Day, CAS Inc.

Agenda:

Quorum Established (12 accounted for)

• Adopt 2019 Minutes
• Financial Review
• 2021 Budget 
• Presidents Report
• Yearly Overview
• Community Gatherings/Events
• Landscape
• Snow Removal
• Misc
• Election (One open position) 
• Residents Forum

1. 7:05 Call to order
2. Introductions
1. AJ and Mike were in attendance. They are new to the neighborhood this year.
3. Adopt 2019 Minutes (Motion: Dharmesh, Second:Allie; Passed uncontested)
4. Financial Review
1. No need to raise dues
2. Working with slightly less income because of lowered interest rate
3. Not a lot has changed as far as expenses
4. No delinquency problem
5. Current management contract was due for an increase this year
6. Current landscaper contract was a 3% increase this year.
5. Adopt 2021 Budget (Motion: Dharmesh, Second:Allie; Passed uncontested)
6. Community Gatherings
1. Due to Covid the community picnic and Halloween chili cook-off was canceled.
2. We were able to have a social distant pumpkin carving activity and Halloween parade with goodie bags for the kids.
7. Landscaping
1. Johnson Landscaping will be out to trim low hanging branches around the sub-division.
2. Bushes will be planted in the large island in the back to replace ones that have died.
3. Leaf collection will be happening within a week.
8. Snow Removal
1. Haven’t had a large need for this the past couple of winters Johnson is in touch with Dharmesh prior to a snowstorm coming.
9. Elections
1. One position open
2. Allie, Member at large
3. Bindu (9811) nominated Allie for re-election.
4. Motion to reappoint Allie made by Dharmesh, AJ Carew second motion.
5. Passed uncontested.
10. Residents Forum
1. No one had any additional concerns or questions
11. Best wishes to Fred for a speedy recovery
12. 7:50pm Meeting Adjourn

Draft Minutes: 2019 Autumn Walk HOA Annual Meeting 10/28/19

The 2019 Autumn Walk HOA Annual Meeting and Elections were held on Monday, October 28, 2019 at 7 PM in the Emerson Clubhouse. Fred Leong took the minutes as he did for 2018 as well.

·        Attendance:

o   Present (4): (9811) Dharmesh, (9832) Allie, (9854) Fred; (9836) Tammy

o   Proxies (13): 9807; 9810; 9812; 9814; 9830; 9837; 9840; 9844; 9846; 9847; 9848; 9853; 9858

o   Management: April Day, CAS Inc.

·        Agenda

o   Quorum Established (17 accounted for, 12 needed)

o   Call to Order and Introductions

o   Adopt 2018 Minutes

o   Financial Review

§  2020 Budget

o   Presidents Report

§  Yearly Overview

§  Community Gatherings/Events

§  Landscape Beautification

§  Snow Removal

§  Misc

o   Proposals

o   Elections (2 open positions)

o   Residents Forum

Highlights:

1.     Board proposes Picnic for Sunday, May 17

a.     Pizza party with drinks, rest is potluck

b.     Will check that location is available, and that residents can attend

2.     Landscaping

a.     Please remember to keep your yards accessible for the landscaping contract, and avoid having anything breakable in your yards

b.     Will remove dead bushes on traffic islands (both large and small), just replace with mulch

c.     Board will add removing weeds in sidewalk cracks to Landscaping contract; will get a price on full weeding

d.     Authorized up to $5000 for an improvement project (does not have to be in those locations), resident proposals requested

e.     Board votes to ask if the sub-HOAs will jointly formally request that Emerson cover tree trimming and snow removal on major roads throughout Emerson

                                               i.     Affects appearance of entire community and budget has cashflow

3.     Emerson Election

a.     Need 169 houses to reach quorum, will have proxy forms at Halloween Block Party

4.     Home Maintenance: Emerson Violations

a.     Many houses received violations for fences, but confusion as to which fences belong to which house, especially when there are two dividers – is it the property line, or the side facing your house that matters?

                                               i.     Who cleans, paints, replaces fence?

                                             ii.     Will get clarification from Emerson

b.     Board will need to inspect Autumn Walk in late May

                                               i.     Yards should replace landscaping with something if everything has been removed

                                             ii.     Also some yards typically need cleanup, usually weeding

5.     2020 Budget adopted

a.     One-time deficit for landscaping improvement project

b.     Want to avoid raising fees as long as possible

6.     Elections

a.     Dharmesh Patel, Fred Leong reappointed to 2-year terms (no other applications received)

Details:

2019 Autumn Walk HOA Annual Meeting and Elections

The 2019 Autumn Walk HOA Annual Meeting and Elections will be held on Monday, October 28, 2019 at 7 PM in the Emerson Clubhouse.

Expected Topics:

• Elections for 2 Board Positions (2-year terms for Dharmesh Patel and Fred Leong expire this year)
• 2020 Budget
• Landscaping initiatives
• Removal of dead bushes
• Improvements
• Setting a Spring/Summer date for the 2020 Picnic
• Adopt the Draft Minutes from the 2018 Annual Meeting

In particular, the Board will consider whether to combine unspent funds from 2019 with 2020's budget, and potentially solicit proposals from residents for landscaping improvement projects for around $5,000.

We have enough proxies for quorum (12 houses) but we welcome your participation and ideas!

Emerson Community Facebook Forum

Did you know that Emerson has a Facebook Forum, a closed group open only to residents and owners, that has become the place to go to get recommendations, find out what's going on in the community, and do a little buying and selling?

Join in the fun! You'll be asked to provide an Emerson address.

https://www.facebook.com/groups/emersonhomeowners/

Autumn Walk Annual Meeting Notes 10/29/18

·         Agenda 10/29/18

o   7:00      Quorum Established

o   7:01      Call to Order and Introductions

o   7:02      Adoption of the 2017 Annual Meeting Minutes

o   7:05      Financial Review

§  2019 Budget Overview/Formal Board Adoption

§  Grounds Contract 2019

o   7:20      President’s Report

§  Yearly Overview

§  Community Gatherings/Events

§  Misc

o   7:30      Election – one open position

o   7:45      Open Forum for Community Concerns

o   8:00      Meeting Adjourned

·         Quorum Established (12 needed)