Minutes: 2024 Autumn Walk HOA Annual Meeting

 

2024 Autumn Walk HOA Annual Meeting 

Date: November 19, 2024

Location: Via Zoom

Attendees:

1.     Board & Management Team:

a.     Dharmesh Patel (President), 9811

b.     Fred Leong (Vice President, Communications), 9854

c.      Allie Stegner (Member-at-Large), 9832

d.     April Day, Community Manager, Community Association Services, Inc. (CAS)

2.     Residents

a.     Attending (1): Oge & Lota (9806)

b.     Proxies (9): 9804, 9808, 9814, 9819, 9848, 9849, 9852, 9853, 9866

 

Agenda:

·       2023 Minutes

·       Report on Past Year

·       Landscaping, Reserve Study

·       Discussion

·       Resident’s Forum

·       Elections

·       Budget, Fees

 

Corrected Date: 2024 AWHOA Annual Meeting (Tue. 11/18/24 @ 7pm)

Our apologies, but the wrong date was sent in the mailer for the 2024 Autumn Walk HOA Annual Meeting.

Note that the meeting is on Tuesday, Nov. 19, 2024 at 7pm (not Monday as stated in the mailing).

All other information including the Zoom Call dial-in, meeting number, and passcode remain the same.

Agenda items:

• State of the HOA
• Budget
• Elections

Date: Tuesday, November 19, 2024

Time: 7pm

Location: Via Zoom (see mailer or contact us)

2023 Autumn Walk HOA Minutes

The Minutes from the 2023 Autumn Walk HOA (AWHOA) Annual Meeting and Elections are below.

The key results are: 

1. The Board voted to adopt the proposed budget with a $10/month increase that both gets us out of operational deficit, and funds the large mandatory increase in Reserve requirements after the new Reserve Study in 2023 doubled the expected replacement cost of the retaining wall at the end of the street.
2. If you pay through your bank you must change the payment amount. Auto-debit through CAS will withdraw the correct amount. New coupon books for those who pay by check are expected in late December.
3. The Board and CAS Management will look into the cost of a forensic engineering analysis of this retaining wall since it dominates our Reserve requirements and the projected expense more than doubled.
4. Dharmesh Patel was re-elected to the Board, with his term expiring in 2026.
5.  Fred will update the Contact information on the web site sent to him by April of CAS Management, to ensure everyone knows how to set up payments, especially with the increase.

2023 Autumn Walk HOA Annual Meeting 

Date: November 13, 2023

Location: Via Zoom

Attendees:

1.     Board & Management Team:

a.     Dharmesh Patel (President), 9811

b.     Fred Leong (Vice President, Communications), 9854

c.      Allie Stegner (Member-at-Large), 9832

d.     April Day, Community Manager, Community Association Services, Inc. (CAS)

2.     Residents

a.     Attending (2): Oge (9806), AJ (9838); partway through meeting Issy (9809)

b.     Proxies (12): 9804, 9810, 9814, 9819, 9838, 9843, 9846, 9848, 9851, 9852, 9853, 9860

Agenda:

·       2022 Minutes

·       Report on Past Year

·       Landscaping, Reserve Study

·       Discussion

·       Resident’s Forum

·       Elections

·       Budget, Fees

 

2023 Meeting Notes:

Storm Damage

At least one of the street trees was damaged by the storm yesterday (August 7th) so you might want to both inspect your property and keep an eye out for latent damage (for example, in the past vent covers have blown off the roof in big storms leading to leaks later).

Street trees (in front of the houses) are homeowner responsibility, while Common Area trees should be directed to the attention of Autumn Walk HOA. Thanks!

Ground Nesting Bees

The Ground Nesting Bees are back, and we have been coordinating with Emerson HOA and Skylark Ridge HOA to let them stay because they are beneficial pollinators, not dangerous, and temporary.

As the sign below from the University of Maryland Extension Service states:

The soil mounds you see on the ground belong to ground nesting bees, also known as mining bees.

These bees are...

• Not aggressive: rarely sting and do not aggressively defend their nests
• Temporary: their flying activity only lasts 2-4 weeks
• Caring for their young: their burrows are underground
  to protect young ("baby") bees. The female bee brings nectar and pollen to the burrow to feed her young
• Important pollinators: help pollinate wildflowers, fruits and vegetables, and a variety of other crops
• Losing their habitat: due to urbanization and pesticide use

To learn more, visit:

https://extension.umd.edu/resource/mining-bees-lawns

You can also visit: https://www.facebook.com/HCbeecityUSA/

Spring Cleanup (plus Tree Trimming!)

Our landscaper has been busy with the annual Spring Cleanup and the entire neighborhood looks clean and tidy again.

All common areas and private flowerbeds were remulched

1. This year, we decided to add trimming of the street trees in front of our houses because most of the trees are 11-12 years old now and greatly in need of it, and the cost was only $15/house. The sidewalks and driveways are now much more clear!

The street trees were trimmed significantly for the first time in 12 years

Minutes: 2022 AWHOA Annual Meeting and Elections

 The Minutes from the 2022 Autumn Walk HOA (AWHOA) Annual Meeting and Elections are below.

The key results are that the Board decided to defer raising monthly fees by at least another year, and Fred Leong was re-elected to the Board.

2022 Autumn Walk HOA Annual Meeting 

Date: November 14, 2022

Location: Via Zoom

Attendees:

1.     Board & Management Team:

a.     Dharmesh Patel (President), 9811

b.     Fred Leong (Vice President, Communications), 9854

c.      Allie Stegner (Member-at-Large), 9832

d.     April Day, Community Manager, Community Association Services, Inc. (CAS)

2.     Residents

a.     Attending (3): AJ (9838), Mike (9853), Jubril (9858)

b.     Proxies (13): 9804, 9808, 9809, 9810, 9814, 9819, 9823, 9825, 9846, 9848, 9852, 9860, 9866

 

Agenda:

·       2021 Minutes

·       Report on Past Year

·       Landscaping, Reserve Study

·       Discussion

·       Resident’s Forum

·       Elections

·       Budget, Fees

 

2022 Meeting Notes:

1.     Meeting Called to Order by Dharmesh at 7:05 PM

a.     Fred will take minutes

2.     Establishing Quorum

a.     12 of 45 houses (25%) required by Bylaws

b.     6 in attendance + 13 proxies = 19 homes 

c.      Quorum is established

3.     2021 Minutes were distributed and read

a.     Minutes approved (Motion: Dharmesh, Second: Allie, Vote 3-0)

4.     Report on past year:

Landscaping: Leaves, Mulching

Johnson Landscaping completed the Fall remulching in October and a couple of leaf removals, the last occurring on Monday, December 12th this week.

The community looks pretty good at this time and a discussion of other maintenance items will be published with the minutes from the November 14th Annual Meeting at the end of this week.

Please remember that the care of your private yards other than the annual Spring Clean Up, the Fall remulching, and basic maintenance (cutting grass, edging, and leaf removal) is homeowner responsibility, as is snow removal from your sidewalks and driveways.

But we highly value this service, and have heard from many of our residents that you do too!

2021 Autumn Walk HOA Annual Meeting

The 2021 Autumn Walk HOA Annual Meeting was held on Tuesday, November 2, 2021 as a virtual (videoconferencing) meeting.

Attendance:

• Board of Directors: Dharmesh Patel (9811), Allie Stegner (9832), Fred Leong (9854)
• AJ (9838), Mike (9853)
• Proxies (11): 9808, 9810, 8914, 9815, 9823, 9825, 9838, 9840, 9843, 9852, 9860 [Dharmesh will send to CAS]
• Management: April Day, Community Association Services (CAS)

Agenda:

• Approval of 2020 Minutes
• Report on past year
• Landscaping
• FY22 Budget
• Elections

Meeting Notes:

1. Meeting was called to order by Dharmesh at 6:05 PM
1. Quorum was achieved (12 houses needed, Dharmesh will send proxies to CAS)
2. 2021 Annual Meeting minutes (written by Allie)
1. Approved 2020 Minutes 3-0 [Dharmesh motion, Allie second]
3. Report on past year
1. No events in 2020 due to pandemic
2. Ice Cream Social in August 2021
3. Halloween Parade on Oct. 31 (Allie reported most residents and children in attendance of any previous event)
4. Landscaping
1. Discussion of what has been done, what the contract calls for, and what needs to be corrected
2. Fall mulching and aerating with overseeding completed
3. However, Fred asked:

2020 Autumn Walk HOA Annual Meeting

 2020 AutumnWalk HOA Annual Meeting 11-16-2020

Attendance:

• Present: Dharmesh (9811), Allie (9832), Mike (9853), AJ (9838)
• Proxies:
• Management: April Day, CAS Inc.

Agenda:

Quorum Established (12 accounted for)

• Adopt 2019 Minutes
• Financial Review
• 2021 Budget 
• Presidents Report
• Yearly Overview
• Community Gatherings/Events
• Landscape
• Snow Removal
• Misc
• Election (One open position) 
• Residents Forum

1. 7:05 Call to order
2. Introductions
1. AJ and Mike were in attendance. They are new to the neighborhood this year.
3. Adopt 2019 Minutes (Motion: Dharmesh, Second:Allie; Passed uncontested)
4. Financial Review
1. No need to raise dues
2. Working with slightly less income because of lowered interest rate
3. Not a lot has changed as far as expenses
4. No delinquency problem
5. Current management contract was due for an increase this year
6. Current landscaper contract was a 3% increase this year.
5. Adopt 2021 Budget (Motion: Dharmesh, Second:Allie; Passed uncontested)
6. Community Gatherings
1. Due to Covid the community picnic and Halloween chili cook-off was canceled.
2. We were able to have a social distant pumpkin carving activity and Halloween parade with goodie bags for the kids.
7. Landscaping
1. Johnson Landscaping will be out to trim low hanging branches around the sub-division.
2. Bushes will be planted in the large island in the back to replace ones that have died.
3. Leaf collection will be happening within a week.
8. Snow Removal
1. Haven’t had a large need for this the past couple of winters Johnson is in touch with Dharmesh prior to a snowstorm coming.
9. Elections
1. One position open
2. Allie, Member at large
3. Bindu (9811) nominated Allie for re-election.
4. Motion to reappoint Allie made by Dharmesh, AJ Carew second motion.
5. Passed uncontested.
10. Residents Forum
1. No one had any additional concerns or questions
11. Best wishes to Fred for a speedy recovery
12. 7:50pm Meeting Adjourn

Autumn Walk at Emerson News 8/24/20

1. Stephens Road Bridge Project: Closure next week o/a 8/30/20
2. Night Hours: After 10 PM
3. Welcome new neighbors!
4. Landscaping & Maintenance
5. Clubhouse Plans Revealed 8/27/20
6. Emerson Food Trucks: Wed, Fri, Weekends
7. Emerson Upgrades & Initiatives (driven by Emerson Community volunteers)
8. Hammond High School: $76M Renovation/Expansion Has Begun

News Items August 2020:

1. Stephens Road Bridge Project: Closure on/about Sunday 8/30/20 

• Stephens Road to close for about a week to relocate water/sewer lines during work hours (7 AM - 4 PM)
• Afterwards, construction of new bridge to begin, may take as long as 2 years
• Project lifts the bridge out of the floodplain (raising it 7-8 feet). Will also widen Stephens, add sidewalks, and add a median for traffic calming.
• Will have two spans, so for the most part should always have one span open without major detours
• Full info at bottom

2. Day/Night Hours: After 10 PM

Draft Minutes: 2019 Autumn Walk HOA Annual Meeting 10/28/19

The 2019 Autumn Walk HOA Annual Meeting and Elections were held on Monday, October 28, 2019 at 7 PM in the Emerson Clubhouse. Fred Leong took the minutes as he did for 2018 as well.

·        Attendance:

o   Present (4): (9811) Dharmesh, (9832) Allie, (9854) Fred; (9836) Tammy

o   Proxies (13): 9807; 9810; 9812; 9814; 9830; 9837; 9840; 9844; 9846; 9847; 9848; 9853; 9858

o   Management: April Day, CAS Inc.

·        Agenda

o   Quorum Established (17 accounted for, 12 needed)

o   Call to Order and Introductions

o   Adopt 2018 Minutes

o   Financial Review

§  2020 Budget

o   Presidents Report

§  Yearly Overview

§  Community Gatherings/Events

§  Landscape Beautification

§  Snow Removal

§  Misc

o   Proposals

o   Elections (2 open positions)

o   Residents Forum

Highlights:

1.     Board proposes Picnic for Sunday, May 17

a.     Pizza party with drinks, rest is potluck

b.     Will check that location is available, and that residents can attend

2.     Landscaping

a.     Please remember to keep your yards accessible for the landscaping contract, and avoid having anything breakable in your yards

b.     Will remove dead bushes on traffic islands (both large and small), just replace with mulch

c.     Board will add removing weeds in sidewalk cracks to Landscaping contract; will get a price on full weeding

d.     Authorized up to $5000 for an improvement project (does not have to be in those locations), resident proposals requested

e.     Board votes to ask if the sub-HOAs will jointly formally request that Emerson cover tree trimming and snow removal on major roads throughout Emerson

                                               i.     Affects appearance of entire community and budget has cashflow

3.     Emerson Election

a.     Need 169 houses to reach quorum, will have proxy forms at Halloween Block Party

4.     Home Maintenance: Emerson Violations

a.     Many houses received violations for fences, but confusion as to which fences belong to which house, especially when there are two dividers – is it the property line, or the side facing your house that matters?

                                               i.     Who cleans, paints, replaces fence?

                                             ii.     Will get clarification from Emerson

b.     Board will need to inspect Autumn Walk in late May

                                               i.     Yards should replace landscaping with something if everything has been removed

                                             ii.     Also some yards typically need cleanup, usually weeding

5.     2020 Budget adopted

a.     One-time deficit for landscaping improvement project

b.     Want to avoid raising fees as long as possible

6.     Elections

a.     Dharmesh Patel, Fred Leong reappointed to 2-year terms (no other applications received)

Details: